Acceptable Use Policy
Use the learning opportunities honestly. Respect the people, work and systems that make them possible.
XVC exists to help learners understand, practise and master their work. Most people use the Campus responsibly. This policy draws a clear line against deliberate copying, system abuse, deception and manipulated use of another person’s work, voice, image or words.
In plain language
This policy protects the good work that happens on XVC.
XVC is a learning environment, not a trap waiting for someone to make an ordinary mistake. Learners may ask questions, struggle, try again, disagree respectfully, report an error and ask for help.
The line is crossed when a person deliberately misuses access, copies protected work, interferes with a system, creates false evidence or uses technology to deceive, exploit or harm someone else.
Consequences are aimed at serious or repeated rule-breaking—not at responsible users who are genuinely here to learn.
The intended purpose
Educational access must be used for education.
Use questions, explanations, reports, SOTS routes, Pocket Practice, videos and the Over-the-Shoulder AI Tutor to build understanding and independent ability.
AI, worked examples, memorandums and human guidance may support learning. They may not be presented as independent work where a school, institution or assessment requires the learner’s own unaided response.
Attempts, screenshots, completion records, messages and reports may not be altered, shared or staged to create a false appearance of effort, attendance, progress or mastery.
Explaining a method or studying together is different from supplying answers for dishonest submission or completing another learner’s required work.
Educational content and intellectual property
Access to a resource is not permission to copy or republish it.
XVC, Internet Learning Solutions and participating Pedagogical Engineers invest professional knowledge, time and technical work in lessons, questions, reports, videos, prompts, files, systems and learning routes.
Unless a resource is expressly identified as free and shareable, it is provided for the authorised learner, household, Channel, group or service arrangement only.
Protected material may not be copied, extracted, reproduced, repackaged, sold, uploaded elsewhere, used to build another product or distributed to people who do not have authorised access.
Removing branding, authorship or PE recognition, or presenting another person’s educational work as one’s own, is prohibited.
Videos and recordings
Instructional videos may be watched, but not copied or distributed.
XVC, Moodle, PE and related instructional videos may not be downloaded, screen-recorded, captured, copied or reproduced without prior written permission.
A video, substantial extract, audio track or recording may not be uploaded to YouTube, TikTok, social media, cloud storage, messaging groups, another learning platform or any public or private distribution route.
Videos may not be transcribed, converted, edited or used to create another lesson, course, commercial product, AI training collection or competing educational resource without written permission.
A small screenshot may be used privately to identify a technical or educational problem, provided it is shared only with the person reasonably required to resolve that problem.
Free resources
Some XVC resources are deliberately made to travel.
A resource expressly marked as free or shareable may be copied, printed or forwarded for its stated educational purpose.
That permission does not remove authorship, ownership, branding or required acknowledgement. A free resource may not be deceptively rebranded, sold as someone else’s work or altered in a way that misrepresents its source or purpose.
Paid, Channel-only, member-only, nominated or otherwise restricted resources remain protected even when a user has lawful access to them.
Accounts and systems
Do not bypass the access rules that make the system sustainable.
Do not enter another person’s account, share credentials outside an authorised household arrangement or use someone else’s identity to obtain access.
Do not create repeated or false accounts, misuse introductory credits, bypass membership or payment controls, or use another account to continue access that has been suspended or ended.
Question banks, answers, reports, files, prompts, videos, learner information and protected pages may not be harvested, copied in bulk or collected by automated tools.
Do not probe security, introduce harmful code, overload services, alter data, exploit a defect or interfere with Moodle, forms, reports, payments, databases or another user’s access.
Underlying code, templates, prompts, validation methods, answer logic, databases and protected instructional structures may not be decompiled, extracted or systematically reproduced for another service or product.
Deepfakes and manipulated material
Never manufacture a false story about another person.
Creating, altering or distributing material that falsely appears to show another person saying or doing something is strictly forbidden.
This includes cloned voices, face swaps, fake videos, synthetic images, fabricated screenshots, altered messages, impersonation accounts and edited recordings designed to create a false impression.
Using a real clip, voice note, image or message out of context can also be manipulation when words are removed, rearranged or presented dishonestly.
“It was a joke” does not remove the harm. Manipulated material can damage a learner, educator, parent or organisation long after the original post is removed.
Human Tutor Fallback
Individual support for a minor must remain transparent.
Where a parent or legal guardian chooses Human Tutor Fallback for a minor, the parent or guardian should create or approve a group that includes themselves, the learner and the Pedagogical Engineer.
Ordinary one-to-one educational communication between an adult and a minor through WhatsApp, Telegram, email, direct messaging or a similar service is against Internet Learning Solutions policy.
If a learner contacts a PE privately, the PE may give only the minimum response needed to redirect the learner to the approved group. A genuine safeguarding disclosure must instead be handled under the Child and Learner Safety procedure.
This requirement protects both the learner and the educator by keeping the communication visible and reducing the risk of misunderstanding, selective quotation or false accusation.
Cohort and class groups
An educator may teach a learner group as an educator teaches a class.
Pedagogical Engineers are educators and should receive the professional respect appropriate to that role. A genuine cohort group for a grade, subject or programme may operate without every parent being included, because communication is visible to the group rather than hidden in private one-to-one exchanges.
Participants must keep the group connected to its educational purpose, communicate respectfully and avoid disrupting the learning of others.
Bullying, humiliation, threats, discriminatory remarks, sexualised or age-inappropriate material, unwanted private approaches, advertising, chain messages and deliberate sharing of answers for dishonest submission are prohibited.
Group membership does not grant permission to record, copy or republish lessons, explanations, voice notes, learner messages, phone numbers, screenshots or protected educational content.
Privacy and context
Do not turn someone else’s information into content.
Do not expose another learner’s name, contact details, school, results, reports, account information, photographs or private circumstances without an appropriate reason and authority.
Messages, voice notes and group discussions may not be copied or published outside their proper context merely because a participant could see them.
Visible group membership or phone numbers may not be harvested for advertising, recruitment, private approaches or unrelated commercial activity.
Do not enter unnecessary identifying, confidential or highly sensitive information into the Over-the-Shoulder AI Tutor or another AI-supported service.
Responsible reporting
A problem should be reported—not exploited.
A person who finds a possible error, security weakness, broken access rule or harmful item should stop testing it and report it privately.
Only the information reasonably needed to explain the problem should be preserved. A person may not continue accessing data, demonstrate the weakness publicly or demand a benefit in exchange for silence.
Respectful criticism, correction of an educational error, a lawful complaint, a privacy request or a genuine safety report is not misuse.
How XVC may respond
The response should fit the seriousness of the conduct.
Depending on the evidence, intent, age of the learner, harm caused, repetition and willingness to correct the problem, Internet Learning Solutions may issue guidance or a warning, request removal or correction, remove content, reset credentials, restrict a feature, remove someone from a group, suspend access or end a service arrangement.
Relevant records may be preserved and a parent, guardian, school, institution, platform, payment provider, rights holder or appropriate authority may be contacted where reasonably necessary.
Serious deception, deliberate system interference, theft or distribution of protected content, fabricated allegations, threats, exploitation or harmful manipulated media may be referred to the police or another appropriate authority.
Nothing in this policy removes lawful rights or prevents a person from raising a genuine concern through an appropriate route.
Report misuse or ask a question
A clear concern should reach a real person.
Report suspected copying, manipulated material, account misuse, a security problem or inappropriate group conduct through the XVC Contact page. Do not publish sensitive evidence publicly.
Open the Contact Page